Case study: Inven keeps up with doubling headcount with Taito.ai
The complete HRIS for growing companies, ready on day one. HR agents handle onboarding, pre‑payroll, and compliance. Securely operate and extend it with AI.
14-day free trial · No card required
Why Taito.ai
Taito.ai is a complete HRIS with AI agents built in. It works on day one, handles routine admin work before anyone asks, and adapts to how your company works.
AI data import sets up people, time off, attendance, and documents on day one, with local policies.
A spreadsheet’s rows becoming people in the Taito.ai people directory: Aino Virtanen, Daniel Okoye, and Elena Rossi.
HR agents handle onboarding, pre‑payroll, and compliance end to end, and bring you only the decisions.
A pre-payroll agent’s steps, done one after another: time off collected, timesheets checked, and the report ready. The last step waits for a person to review it.
Prompt for workflows and tools, built in seconds on live data, with your permissions and full observability.
Ideas for custom HR tools, such as headcount by location every month, who hasn’t taken time off since summer, and an onboarding checklist for sales hires. Below them, a prompt is typed and ready to send: build a probation tracker with reminders for managers.
People decide. Agents see only what you can see, every change is logged, and we don’t train AI on your data.
The access of the managers’ permission group, field by field: managers can view time off and edit performance reviews, home addresses are hidden from them, and compensation is restricted.
Core HR
Taito.ai automates and provides self-serve tools for the core HR needs a growing company runs on, with compliance for any country. Your team uses it from Slack, Microsoft Teams, or the web app.
Securely store your people data. Employee profiles, documents, org chart with dotted lines and secondary managers. All under field-level permissions.
The org chart: Lucas Martin, COO, who is on leave, with Ana Kovač, Product Manager, and Omar Haddad, Engineering Manager. Elena Rossi, Product Designer, reports to Ana Kovač and has a dotted line to Omar Haddad. Her salary is visible to HR only.
Automatic balance accruals and usage policies, correct for any country. Self-serve time-off requests, approvals, and timesheets in Slack or Microsoft Teams. Data always ready for payroll.
A pending annual leave request from Daniel Okoye for 22 to 24 December: 3 days of time off, leaving a balance of 14.5 days, ready to approve.
AI-assisted reviews based on real data. Agents gather it before each cycle, coach people through self, manager, and peer reviews, and keep feedback continuous.
Yuki Tanaka’s review: a development summary gathered from the team’s tools, and the development discussion agenda drafted from it. The agenda covers why the billing migration finished early, taking over the release process, and a stretch goal of a cross-team platform project.
Hear from every team. Fully anonymous surveys with adaptive questions measure what you want to improve, analyze the results, and automate follow-ups on action points.
The November pulse survey’s anonymous scores by theme, and a follow-up agent asking Engineering for a workload plan on the lowest-scoring one.
Contracts drafted, signed, and stored. Generate contracts for any new hire from your own branded templates, signed electronically and saved to the employee profile.
Mateo García’s employment contract, a PDF made from the Spain full-time template. Mateo García and Aino Virtanen both signed it on 2 December, and it is saved to Mateo García’s profile.
Answers from your people data, in any format you want. DE&I, headcount, time off, and pre‑payroll reports, and custom canvases for anything else you need.
The Q4 hiring plan: people hired against the plan, by team, with the roles still open and an average time to hire of 34 days.
Integrations
Taito.ai connects to your ATS, payroll, eSign, email, Slack, and to Claude, ChatGPT, or n8n through MCP.
Slack
Gmail
Google Calendar
Claude
ChatGPT
n8n
Docusign
Ashby
Teamtailor
Netvisor
Xero
Dropbox SignHR agents and AI
Taito.ai is built to be operated by AI tools and agents, via Claude, MCP, Slack, or in-app. Prompt for changes and watch them happen in real-time. Ready-made agents handle common HR workflows and needs.
Built from the start to be operated by AI and agents. All of your people data, settings, and actions are available through Claude, Slack, web, and MCP. Turn a hundred clicks into a single quick prompt.
The Taito.ai assistant reads the 96 people in Engineering and Product and plans the change: assign them the hybrid attendance policy, start it on 1 December, and tell their 14 managers in Slack. It then asks a person to approve the 206 changes.
Start from a ready-made agent or describe a workflow in plain language to have Taito.ai turn it into an HR agent. Agents follow your existing permissions, operate across platforms, and a person approves anything before it goes out.
An onboarding agent’s workflow. When a new employee is created and HR approves, the agent sends a welcome message in Slack and by email, assigns 6 first-week tasks, schedules a 30-minute 1:1 on the first Monday, and asks after a week how the first week went.
Build on top of Taito.ai using agentic canvases. Ask for a custom report, headcount planner, or an onboarding status tracker and watch it build in-app in seconds. Real-time data using existing permissions ensures you can safely share your custom views and tools with your full organization.
A canvas built from the prompt “Create compensation equality dashboard”: base pay by level, with each level’s pay range and median, and the share of people paid inside their level’s range.
Security
As an employer, you hold the most sensitive information about your team: salaries, contracts, personal IDs, health data. Taito.ai is ISO 27001 certified and GDPR compliant. It encrypts employee profiles, logs every change, and shows each field only to the roles you grant.
Customers
Taito.ai helps solo people leads, chief of staffs, operators and founders scale and build their HR workflows, without having to prematurely scale their headcount.
“Taito.ai addressed exactly what I’d been missing in HiBob: the AI-native approach, a chat-based way of working, and being able to bring it into Claude.”
Aada KervinenHead of People, InvenPricing
AI, local compliance, audit trails, and Google sign-on included in the price of every seat.
€8per seat per month, billed annuallyor €10 per seat, billed monthly
14-day free trial · No card required
People directory, core HR policies, and automations set up quickly using AI data import and in-app onboarding assistant. You just enjoy the results.
“I connected our data, confirmed the output, and invited the team.”
HR automation in numbers
56%
of hire-to-retire HR tasks can be automated today
McKinsey, “Human Resources in the Age of Automation”16hrs/mo
saved on time off management alone with automation
EY 2025 Cost Update Study25k+usd
yearly manual HR cost at a 100‑person company
EY 2025 HR Benchmarking100k+usd
fully loaded cost of an HR hire in the first year
BLS ECEC Q4 2025, Glassdoor 2026FAQ
An agentic HRIS, sometimes called an AI HRIS, is an HR system where AI agents do the work instead of only storing records. In a legacy HRIS, someone still does every step. Taito.ai’s agents react to events, such as a new hire or the end of the payroll month, and bring a person only the decisions.
No. Taito.ai is a complete HRIS that works out of the box, with ready-made modules and agents for onboarding, pre‑payroll, and compliance. Custom agents and canvases are optional, for when you want to adapt it to how your company works.
Yes. Taito.ai is built for startups and growing companies of 20 to 300 people. A founder, a COO, or a solo people lead can run it. Setup takes under 30 minutes, and one price includes every module. Taito.ai for startups
No. Taito.ai’s pre‑payroll agent calculates the monthly payroll report from hours, time off, and employee profiles. It delivers the report to your payroll provider, such as Netvisor, Fortnox, or Xero, which runs the payment.
Connecting Claude to an HRIS gives you a way to read data, not agents that do the work. Taito.ai’s agents apply local policies, react to events, respect field-level permissions, and log every change. You can still operate Taito.ai from Claude.
No. Taito.ai takes admin such as contract drafting and payroll prep off their desk. They get time for the part of the job only a person can do.
Yes. Agents see only what the person they act for can see, and sensitive fields can be hidden from AI entirely. We don’t train AI models on your data. Taito.ai is ISO 27001 certified and GDPR compliant, with clear audit trails for every change, including every change an agent makes.
Taito.ai costs €8 per seat per month billed annually, or €10 per seat per month billed monthly. One tier includes every module, AI, and local compliance. Start with a 14-day free trial; no card is required.
Yes. Taito.ai’s AI imports your people data in any format, such as a spreadsheet, an export from your current HRIS, or images of documents. Check what it imported, and invite your team. Setup takes under 30 minutes.
Taito.ai’s founders scaled Smartly.io and Swarmia from their first hires, and Smartly.io grew to more than a thousand people. The company is headquartered in Finland and backed by Accel and Illusian. “Taito” means “skill” in Finnish.
Slack
Linear
Google Sheets
