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People directory

A people directory you update only once

Enter a raise, a transfer, or a new reporting line once. The org chart, permissions, pre-payroll, and documents all use it, so nothing is typed in twice.

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A people directory app window showing a list view of organization employees with columns for name, job title, reporting manager (rendered as the manager's avatar followed by their name), and group memberships (each group rendered as a stack of small member avatars followed by the group name). A search input and primary "New hire" button are in the header, alongside underline tabs for List, Org chart, and Grid views.

Olivia Hartley

Senior Engineer · L5 · London, UK

Positions

Senior Engineer · L5

Apr 1, 2025 —

Engineer II · L4

Mar 16, 2024 — Mar 31, 2025

CompensationVisible to you

£85,000 base

Raise effective Apr 1, 2025

Documents
Employment contract (UK)Probation notice

An employee profile for Olivia Hartley, Senior Engineer L5 in London, showing a properties row with team, employment type, location, and an active status label; a positions timeline with her current role and prior Engineer II entry retained for tenure history; a compensation timeline with base salary alongside a lock icon indicating field-level permissions; and a documents row listing her employment contract and probation review with an add-document button.

Custom profile fields

Your own fields, visible by role

Define the fields that matter to your team without waiting for a vendor.

Custom fields with their own types: text, dates, numbers, lists, and links to other employees. You add them yourself.

Promotions, transfers, raises, and bonuses are saved with the date they take effect. You can see tenure, reporting lines, and compensation history for any date.

Permissions per field, per role, and per group keep compensation and other personal data visible only to the people who need it, including where data-protection law requires it. Search follows the same rules.

Org chart, groups, agents

Reporting lines that update everywhere

Org chart that handles any structure

Reporting lines, dotted lines, secondary connections, and matrix structures, all from the same employee data. No separate org chart tool.

Groups that decide which policies apply

Group the company by team, location, country, or function. Groups decide which time-off policies, document templates, and performance cycles apply to each employee.

The same data for people and agents

Employees look up colleagues in the web app or in Slack. Agents, and assistants such as Claude and ChatGPT, read the same employee profiles with the same permissions.

Daniel Hayes

Co-founder & CEO

Marcus Bennett

Engineering Manager

Sophie Lane

People Ops

Olivia Hartley

Senior Engineer

Reports toReports toCollaboratesCoached by

A four-person org chart laid out as a diamond. Daniel Hayes (Co-founder & CEO) is at the top center, connected by a solid "reports to" line down-left to Marcus Bennett (Engineering Manager) on the middle-left, who is in turn connected by a solid "reports to" line down-right to Olivia Hartley (Senior Engineer) at the bottom center. Sophie Lane (People Ops) is on the middle-right, connected by dashed lines to Daniel ("collaborates") and to Olivia ("coached by"), illustrating dotted-line and secondary relationships alongside the primary reporting chain.

Use cases

What changes when employee data stays up to date

P / 1

Employee data shared with the wrong people

Compensation, home address, performance notes, and any sensitive field you define are restricted by role, by group, and by field. A manager sees their team's salaries. Other teams do not see them at all. No unofficial spreadsheets are needed to keep sensitive data separate.

P / 2

A search for changes before every salary run

Raises, role changes, working-pattern changes, and bonuses are saved with their effective dates when they happen. The changes for each salary period are exported in your payroll provider's format. Retroactive adjustments, prorations, and pay-element changes are included, with no manual reconciliation or last-minute Slack threads.

P / 3

Automations running on last month's export

Agents and the tools you connect read live employee profiles, not a CSV someone exported weeks ago. Each one sees only what the person it acts for is allowed to see, so a new hire, a transfer, or a raise reaches every workflow the day it is saved.

Comparison

Employee data, before and after Taito.ai

Status quoTaito.ai
Where employee data is storedA spreadsheet for headcount, a separate tool for the org chart, a database for everything else.One employee profile per person. Pre-payroll, documents, and performance read from it.
Custom fieldsLimited to what the vendor decided to support.Add fields yourself, with types such as dates, numbers, lists, and links.
Org chartRedrawn by hand in Lucid after every reorganization, out of date within a week.Updates automatically when reporting lines change.
Sensitive fieldsSalaries visible to anyone with directory access.Hide individual fields like pay or home address by role.
Promotion historyOnly one person knows about promotions and raises until the compensation review.Every promotion, raise, and transfer recorded with the date it took effect.
SearchFind people in one tool, their team in another, their manager in a third.One search across people, teams, roles, and locations. It shows only what each person is allowed to see.

Related features

Every other feature reads from the directory

  • Time off and attendance

    Time off and attendance

    Requests and approvals in Slack, local rules per country, and data kept in sync with your payroll provider.

  • Documents and eSign

    Documents and eSign

    Employment contracts and letters from templates, signed with eSign, and saved to the employee profile.

  • Performance

    Performance

    Performance cycles that start on schedule and collect evidence from the tools your team already uses.