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Docs and eSign

Contracts that file themselves

Generate from templates, sign in Taito, store against the employee record, with retention and audit handled. No third tool, no email-chasing.

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A slowly rotating wheel of employee document cards arranged in three concentric rings — contracts, offer letters, probation acknowledgments, compensation letters, leave notifications, and termination notices — fading toward the edges of the frame.

A document preview card cycling through four templates — offer letter, contract, promotion letter, and probation letter — with an animated underline sliding between tabs and a placeholder eSignature row at the bottom.

Generation, signing, filing

From draft to filed, with the record in sync

Define a template once; merge employee data automatically; send for signature; file against the record when complete. Retention rules apply by document type and jurisdiction.

Templates pull merge fields directly from the employee record, including custom ones, so contracts and comp letters generate from the source of truth.

eSignature captures signers, timestamps, IP, and document hash to your region's standard, with every signed copy independently verifiable years on.

Completed documents file themselves against the right employee record automatically, with no email-chasing or "where did that PDF go?" Drive hunts.

What's in the box

Templates, signing, retention — hands off

Templates that know your fields

Reference any field in the employee record, including custom ones. Promotions, comp letters, contracts, generated from the source of truth.

eSignature with audit

Signers, timestamps, IP, hash, captured per region's eSignature standard. Exportable for audit.

Retention, automated

Set retention by document type and jurisdiction once. Taito.ai enforces it across jurisdictions, deleting and preserving on the schedule the law requires.

Generating offer letter for Daniel Hayes

From employment template · Berlin · Engineering

eSignatures

Daniel Hayes

Signed · Mar 14

Olivia Hartley

Awaiting signature

Filed under Daniel Hayes

Retention: 7 years · Germany

Taito.ai generates Daniel Hayes' offer letter from the employment template, sends it for eSignatures from Daniel and Olivia Hartley — Daniel has signed and Olivia is awaiting — then files the completed document under Daniel's employee record with a seven-year retention policy applied for Germany.

Where it pays off

From friction to fixed

P / 1

Generating a contract = copy template, find-and-replace, send.

Generated from the record in one click, with merge fields pulled from the source of truth and signing kicked off in the same flow.

P / 2

Signed PDFs scattered across email and Drive.

Filed against the employee record automatically the moment signing completes, with permissions inherited so the right people can see it and no one else.

P / 3

Retention rules nobody can remember during audit.

Retention enforced by policy per document type and jurisdiction, so old documents disappear when they should and stay when the law says they must.

Stack comparison

Today vs. with Taito.ai

Status quo Taito.ai
Creating a contract Open Word, copy a template, find-and-replace the name, the date, the salary. Generated automatically from the employee record. One click.
Sending for signature Upload to DocuSign, set up signers, hope nothing is mistyped. Send for signature without leaving Taito.
Storage Signed PDFs in a Drive folder someone forgot to lock down. Filed automatically against the employee record.
Different countries A separate template per country and entity, maintained by hand. Templates adapt to country, role, and entity automatically.
Keeping or deleting old documents Manual cleanup, calendar reminders, anxiety at audit time. Old documents kept or deleted automatically based on local rules.
Who can see what Access resets every time someone re-uploads a file. Access follows the person's role on the record.

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