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Employee experience

Automated onboarding, triggered from Ashby

Mark a candidate Hired in Ashby and the employee syncs straight into Taito.ai. An agent then handles the first-day setup: onboarding tasks, probation review cycle, and booked 1:1 meetings.

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A new hire, Sophie Lane, has just been marked Hired in Ashby and synced into Taito.ai as an employee. An agent has completed her onboarding setup: an 8-task Design onboarding list assigned, a probation review cycle scheduled to open on day 76, the first 1:1 with her manager booked, and the probation review meeting booked for day 90 — both on Google Calendar.

How it works

A first day that’s ready before it starts

Connect Ashby once. Every candidate it marks Hired syncs into Taito.ai as a new employee, which starts an Employee created trigger. The trigger runs an agent that handles the tasks, review cycle, and calendar invites, with no manual start for each hire.

Nothing forgotten on day one

The setup starts automatically when the candidate is hired, not when someone remembers to start the checklist.

The manager is ready

First 1:1 and probation review already on the calendar, the review cycle scheduled, context waiting in Taito.ai.

One source of truth

Candidate data flows from Ashby into the people graph — no retyping, no copy-paste errors between systems.

Automation

Connect the Ashby integration, then set up onboarding automation for new employees.

When an employee is created in Taito.ai (synced from Ashby's Hired stage):
  1. Assign the onboarding task list for their department
  2. Schedule a probation review feedback cycle, opening 2 weeks before the 90-day mark

Then, via Google Calendar:
  3. Book a 30-min first 1:1 with their manager in week one
  4. Book the probation review meeting for day 90

Notify the manager and People ops when it's done.
  • Claude
  • Ashby MCP
  • Taito.ai MCP
  • Google Calendar

Frequently asked questions

What triggers the automation?
The Employee created event in Taito.ai. When a candidate reaches Ashby’s Hired stage, the Ashby integration syncs them in as a new employee, with their profile, employment, position, and groups. This starts the trigger and runs the onboarding agent. No manual start, no CSV import, no double entry.
Does the automation create the employee profile?
No — that part is native. Connecting Ashby means every candidate marked Hired is synced into Taito.ai automatically, with their employment, position, job, location, and groups populated from the Ashby profile. The agent continues from there to run onboarding.
What if different teams need different onboarding tasks?
The task list is chosen from the new hire’s department and role, so a designer and an account executive get different checklists from the same trigger.
Does it have to be Google Calendar?
The example uses Google Calendar. Any calendar with an MCP connector works the same way — the first 1:1 and the probation review are created as normal events on the manager’s calendar.

Built to work together

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